Office Services Clerk - Temporary Position - Calgary

Our Calgary office has an immediate opening for an Office Services Clerk (this is a 6-month temporary position).

As a member of the Office Services department, you will provide operations functions in areas within a law office environment. The Office Services Clerk plays an essential role in assisting all members of the firm in their day-to-day work.

Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

Duties + Responsibilities

• Run high volume copy machines and perform binding and finishing work.
• Handle highly sensitive and confidential documents that may be time sensitive.
• Provide utmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment.
• Provide back-up for reception duties.
• Ensure copiers are working properly, checking for quality via daily inspections. Clears paper jams and inform technicians of specific problems.
• Distributes mail and deliveries to designated drop-off points.
• Ensures upkeep of copier areas by keeping them neat and well stocked.
• Performs duties related to the shipping and/or receiving of materials.
• Performs duties of scanning, file conversion, and file naming.
• Responsible for interacting and providing professional level support to users at various levels, including legal assistants, paralegals, managers, associates, and partners.
• Maintain and order office supplies as needed and stock supply rooms.
• Hospitality duties: ordering/setting up lunches, ensuring boardrooms are well-stocked.
• Reconciling invoices with food deliveries.
• Preparing, cleaning, and sanitizing of boardrooms/offices.
• Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure.

Qualifications + Skills

• 1+ years' experience working in a law firm or similar professional setting preferred.
• Microsoft Office skills (picks up program navigation easily).
• Strong attention to detail.
• Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills.

Working Conditions

• Normal week-day office hours (35)
• Must have the ability to work in a fast-paced work environment.
• Temporary 6 month position

Qualified candidates are invited to submit a resume to: careers@fieldlaw.com