The salary range for this position is CAD $24.76 - $32.50 / hour
Job Summary
We are looking for a Casual Assistant, HR Consulting Services to join our team.
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits, including but not limited, to:
- Four weeks of vacation to start
- Comprehensive 100% employer paid benefits
- Immediate enrollment in a defined municipal pension plan
- 87% maternity top-up
- 50% subsidy on Translink passes
Take the next step and apply so we can continue the conversation with you.
Detailed Overview
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Reporting to the Leader, Respectful Workplace and providing assistance to the Leaders, HR Consulting Services, provides administrative and clerical support by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.
Responsibilities
- Provides administrative support by drafting, transcribing and typing correspondence, reports, presentations, memoranda and enters data into computerized word processing, spreadsheet and database software applications.
- Researches, organizes, and summarizes support materials. Generates reports and presentations.
- Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or triaging requests and inquiries, including confidential and sensitive information to appropriate area or individual.
- Manages appointment calendars including scheduling and coordinating meetings and/or conferences. Compiles meeting information and distributes as appropriate. Resolves scheduling conflicts and issues.
- Coordinates the work flow within the assigned area including postings. Receives, reviews, and processes information and takes follow-up action as required, including setting up user access for new staff and coordinating their orientation.
- Coordinates technology requirements for the department, such as tracking inventory, movement, and upgrades and liaises with IT partners to resolve any issues.
- Coordinates office equipment set up and moves and resolves any problems that may arise.
- Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
- Performs general clerical functions such typing, photocopying, faxing, scanning and filing information, records, and materials. Sorts and distributes incoming and outgoing mail, faxes, internal correspondence and courier documents.
- Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, sends notification to interested parties, confirms attendees, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
- Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed including record destruction, and conducting file searches for requested information.
- Prepares and processes expenses, invoices and timekeeping records.
- Performs other related duties.
Qualifications
Grade 12 supplemented with courses from a recognized administration program plus one (1) year recent, related experience; or an equivalent combination of education, training and experience.
COMPETENCIES:
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities
- Ability to type 45 w.pm.
- Ability to communicate effectively both verbally and in writing.
- Ability to work independently and in cooperation with others utilizing effective interpersonal skills
- Ability to plan, organize and prioritize work including balancing workload and meeting deadlines
- Demonstrated ability to handle sensitive and confidential information
- Ability to operate a personal computer and apply a variety of software applications.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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IMPORTANT: Recruitment scam warning
Please be on alert for potential recruitment scams. We are aware of recent scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment at any point during our recruitment process.