Contract Clerk

1. Prepares and modifies contract documentation in accordance with established policies and procedures utilizing various software applications; matches invoices to hours report and reconciles invoices to the contract number in the database; verifies coding and calculations, as required.
2. Reconciles invoices for accuracy by checking items such as quantities, rates, tax, extensions, signed authorization and totals; reports discrepancies to the Coordinator, Physician Compensation, as required.
3. Compiles contract and/or financial data, as directed; researches, organizes and summarizes information for reports; investigates discrepancies such as disputed accounts, late payments and missing invoices; refers issues to the Coordinator, Physician Compensation for follow up; responds to contract enquiries such as payments to contractors, agencies and its clients, contract preparation and status of contracts; obtains, investigates and/or provides information, as required.
4. Maintains a contract database, monitors expenditures and provides input and assistance, as required; investigates unmatched documents, database errors missing invoices and other discrepancies by contacting the department(s) involved.
5. Coordinates the distribution of contract documentation for contract approvals by mailing related documents and ensuring signatures for authorization are obtained and forwarded to applicable office; maintains a tracking system for contract processing and verifies authorization and completeness of contract administration processes.
6. Enters period end journal vouchers to the General Ledger by obtaining supporting information/documentation to ensure adequate backup for the journal voucher entry.
7. Reviews employee expense reimbursement claims to ensure compliance with established policies and procedures by verifying approval has been obtained including appropriate backup information; verifies the accuracy of the employee expense reimbursement claims for processing by Accounts Payable.
8. Performs records management duties such as setting up and maintaining manual and electronic filing systems for contract documentation and related material, in accordance with policies and procedures; inputs information in a computerized database and draft various correspondence utilizing various software applications.
9. Performs other related duties, as assigned.

Qualifications

Education and Experience

Grade 12, successful completion of a recognized accounting course and two (2) years' recent related experience, or an equivalent combination of education, training and experience.

Skills and Abilities

• Ability to keyboard at 45 wpm
• Ability to communicate effectively, both verbally and in writing
• Ability to deal with other effectively
• Physical ability to carry out the duties of the position
• Ability to organize work
• Ability to operate related equipment

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka'pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health's hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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