The salary range for this position is CAD $24.76 - $32.50 / hour
Job Summary
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We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.
What We're Looking For:
- Qualifications: Grade 12 plus graduation from an approved program in medical stenography and successful completion of a recognized secretarial program.
- Experience: Three (3) years' recent related experience in a large complex business or health care environment or an equivalent combination of education, training and experience.
- Preference: Valid BC Drivers License & Vehicle use for work purposes
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement.
Take the next step and apply so we can continue the conversation with you.
Fraser Health: Together, we are the heart of health care
Detailed Overview
Supporting the Vision, Values, Purpose and Commitments of Fraser Health:
Provides secretarial and administrative support by performing such duties as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, developing and implementing new work methods and procedures, and transcribing medical dictation. The Medical Secretary provides secretarial and administrative support to the Medical Leadership team including Program Medical Directors and/or Site Medical Staff, and as assigned, may support a Director, Clinical Operations.Responsibilities
- Provides secretarial and administrative support by drafting correspondence and transcribing and typing correspondence, medical dictation, reports and summaries, reports, presentations, and memoranda.
- Researches, organizes, and summarizes support materials. Generates reports and presentations.
- Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
- Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
- Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
- Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
- Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Makes travel arrangements. Resolves scheduling conflicts and issues.
- Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
- Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information. Receives, processes and/or submits for payment invoices, physician billings, medical sessional contract billings, MSP billings, and expense claims.
- Maintains quality and risk management processes and databases including incident and complaint reporting; responds to requests for relevant information.
- Provides support to site Medical Staff members, residents and/or medical students on facility orientation and system access; maintains physician on-call, rounds, and education schedules.
Qualifications
Education and Experience
Grade 12 plus graduation from an approved program in medical stenography and successful completion of a recognized secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities
- Ability to type 55 w.p.m.
- Ability to operate a computer using a variety of desktop technology and other standard office equipment. Proficiency with all Microsoft Office applications at an intermediate level.
- Ability to work independently and manage multiple and rapidly changing priorities.
- Ability to deal effectively with others.
- Familiarity with medical terminology.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position.
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka'pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health's hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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IMPORTANT: Recruitment scam warning
Please be on alert for potential recruitment scams. We are aware of recent scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment at any point during our recruitment process.