Accounts Payable Systems Specialist (Fixed Term)

Purpose

Reporting to Accounts Payable Supervisor, the Accounts Payable Systems Specialist is primarily involved in supporting system implementation, vendor data management, audit support, , documenting processes, and assisting the Senior Financial System Specialist with project-based system implementations.

This is also a key role in the Accounts Payable team and an integral contributor to the internal controls of Rocky Mountaineer; ensuring all purchases & cash disbursements are appropriately authorized and recorded, all transactions are validated (improper charges are identified), and all dues are paid timely and accurately.

As part of the Finance department, this role services all departments locally and abroad and any related companies in an authorized capacity.

Key Areas of Accountability

Vendor/supplier management and process streamlining:

• Ensure timely and accurate vendor set up and maintain vendor details across all systems

• Build and maintain external Supplier Partner relationships and ensure supplier queries are responded to in a timely and accurate manner

• Follow and create Standard Operating Procedures and training manuals for accounts payable processes using the new system NetSuite

• Identify opportunities for efficiencies and make actionable recommendations

Audit Support:

• Support the year-end audit process by preparing working papers and schedules and pulling back-up documentation

• Support CRA, IRS or other tax authority inquiries and audits

• Liaison with external partners and provide guidance as necessary

Employee expenses - support, special project/s:

• Ensure timely and accurate processing of corporate credit card and other employee expenses

• Ensure corporate credit card and employee expenses submitted comply with corporate policies and procedures and escalate non-compliance to the Manager

• Review and approve Concur expenses on a weekly basis.

• Set up and remove users in Concur and allocate credit cards accordingly.

• Create and remove new vendors in Coupa (P2P) after supplier validation.

• Prepare monthly Concur reports for accruals and unsubmitted expenses.

• Resolve any inquiries regarding expense disputes or unsubmitted expenses.

• Assist in resolving Coupa and Concur related issues.

Qualifications

Education, Certification, Licenses

• Bachelor’s degree in accounting, business administration, or a related field

• Proficiency with use of Microsoft office programs, along with knowledge of accounting and invoice processing software required

• Strong spreadsheet capabilities (creation of pivot tables, data analysis, complex formula writing etc.)

Experience

• 2 years + experience in invoice and Accounts Payable processing (preferred)

• Experience with Sales, Expense Management, Procurement and Accounting Systems. Experience with SalesForce, Concur, Coupa and NetSuite is beneficial

• Functional experience in system implementation is required

• Experience with ERP systems beneficial

• Demonstrated experience in fostering positive vendor/supplier relationship

Skills

• Working with large banks of data and creating practical analytics

• Organized, analytical with strong attention to detail

• Good inter-personal and communication skills

• Effective time management skills and ability to work well under pressure with multiple projects and timelines

• Driven by excellence with a focus on continuous improvement initiatives

• Ability to learn, teach, coach and train in a respectful, positive manner

Work Environment

• May be exposed to extended periods of computer usage

• Hybrid role with minimum 3 days in the office per week

Please note the contract is for 12 months fixed term contract.

Compensation

• The base salary offered for this role is $52,000 - $56,000 per annum and can vary based on job-related expertise, qualifications, experience and internal equity.
• Eligible for Rocky Mountaineer’s Bonus Program

Eligible Benefits

Rocky Mountaineer supports our team members’ health and wellness by providing a comprehensive medical plan with 100% employer paid premiums, some of which includes:

• Medical, Dental, Vision, Life Insurance
• Short term disability, long term disability, and Accidental Death & Dismemberment policy
• Travel emergency assistance
• Vacation time & sick time.
  

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