Facilities Coordinator (BC Based)

At Mainframe Studios, we're creators first. We eat creative and technical challenges for breakfast and come back for more. We've been doing this for 25+ years, and we're still going strong. From our artists to our technical and production folks, everyone is passionate about collaborating on some kickass projects. With partners like Mattel, Netflix, DreamWorks, Sony, Silvergate, and Nickelodeon, it's no wonder we've established ourselves as a creative force to be reckoned with.

In crewing our shows, Mainframe Studios values the strength in the diversity of backgrounds, lived experiences, and identities. We welcome and encourage applicants who bring new perspectives and experiences to our teams. We strongly encourage people from BIPOC, LGBTQ2S+, and indigenous communities and those with diverse abilities to apply.

WE WANT YOU (and your mad skills)!

We are looking for a proactive and resourceful Facilities Coordinator to support the smooth day-to-day operations of our office. In this role, you will contribute to creating a welcoming and efficient workplace while ensuring all facilities are well-maintained. If you're someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in keeping things running seamlessly, we encourage you to apply!

This position is full-time in studio role.

In this role you will:

• Coordinate local pickups and deliveries, including office supplies, equipment, and resources.
• Assist with setting up or moving office furniture, computers, and other equipment as needed
• Monitor and maintain inventory of office supplies, including restocking essentials like paper and coffee supplies.
• Place orders as necessary to ensure timely replenishment.
  
• Manage incoming and outgoing mail, including internal deliveries and external shipments (e.g., FedEx).
  
• Provide relief coverage for the reception desk, including greeting visitors, managing phone calls, and handling courier services.
  
• Escort visitors within the building while ensuring safety and reporting any unauthorized access.
  
• Perform general tasks such as photocopying, scanning, keeping the office tidy, and assisting with everyday office needs.
  
• Prepare meeting spaces, including setup and teardown for presentations, demos, and events. Ensuring guests' needs are at the top of mind at all times.
  
• Oversee shipping, receiving, and occasional on-site inspections to ensure smooth facility operations.
  
• Maintain cleanliness of studio and functionality of shared appliances (e.g., refrigerators, water dispensers).
  
• Participate in JHSC and Fire Drills to ensure studio compliance
  
• Other duties as required.

Need to have:

• A valid Class 5 driver's license (or equivalent) with no restrictions.
  
• Strong communication skills, with the ability to engage effectively at all levels of the organization.
  
• A collaborative team player who thrives in a supportive, dynamic work environment.
  
• Physical capability to perform tasks that require heavy lifting when needed.
  
• Excellent multitasking and prioritization skills to manage a variety of responsibilities efficiently.
  
• Strong organizational abilities combined with a detail-oriented approach to tasks.
  
• Ability to follow directions while demonstrating initiative and a proactive mindset.
  
• Previous customer service experience is an asset, showcasing your ability to build positive relationships.
  
• A forward-thinking attitude, capable of anticipating and addressing the needs of the office and its operations.
  

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Mainframe Studios is an Equal Opportunity Employer, which means we will not discriminate against any individual based on race, colour, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law. This policy applies to every aspect of employment at Mainframe Studios, including recruitment, hiring, training, advancement, and termination. We celebrate diversity and are committed to creating an inclusive environment for all employees and partners. Should you require accommodation throughout the recruitment process, please let us know your requirements when contacted.