Administrative Secretary
Requisition ID: 376878
Position Number: 20011071
Posting End Date: Open Until Filled
City: Winnipeg
Employer: Winnipeg Regional Health Authority
Site: WRHA Corporate - St. Boniface Hospital
Department / Unit: Admin & Clerical Support
Job Stream: Non-Clinical
Union: EXEMPT-OT
Anticipated Start Date - End Date: 03/10/2025 - Indefinite
Reason for Term: Other Leave
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary is commensurate with education and qualifications.
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.
Position Overview
The Administrative Secretary provides administrative support to a multidisciplinary team environment. Reporting to the Manager or delegate, the Administrative Secretary provides general administrative support for program staff and physicians, data entry, word processing, faxing, photocopying, filing, mail distribution, and a variety of other duties as required. The incumbent will contribute to a respectful work environment and participate in workload sharing with the Cardiac Sciences administrative support team.
Experience
- Two years directly related experience preferred.
- Experience scheduling and coordinating meetings preferred.
- Ability to record and prepare minutes and agendas preferred.
- Previous healthcare experience would be an asset.
- Experience with email and computerized calendars.
- Data entry experience with knowledge in Accuro and EPR would be an asset.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba Standards, required.
- Successful completion of a recognized medical secretarial program required.
- Completion of a recognized medical terminology course.
- A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Excellent verbal and written communication skills.
- Ability to prioritize a large workload and independently complete a variety of secretarial duties.
- Ability to work in a fast-paced environment.
- Demonstrated problem-solving skills.
- Demonstrated ability to effectively contribute to a team environment.
- Ability to maintain a high-level of confidentiality.
Physical Requirements
- Required to work for long periods of time at a computer.
This term position may end earlier as outlined in your employee handbook.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.