Temporary Facilities Administrator
At Cavendish Farms, you are part of a team of professionals who lead with integrity and are passionate about achieving results, with a culture that nurtures talent and creates an inclusive workplace. If you're passionate about a place where you'll make your mark, be appreciated and grow your career, an exciting and rewarding career is waiting. You can grow your career here! Reporting to the Facilities Manager, the Facilities Administrator will be a self-starter with a strong work ethic, "Can Do" attitude and the ability to work independently as well as in a team environment.
Responsibilities
- Enter purchase requisitions to ensure site maintenance direct order parts, equipment and services are received in a timely manner or as required.
- Facilitate and manage post award requirements and expectations as they relate to site direct order parts, equipment, and services. Responsible for receiving direct order parts, machinery and services against approved purchase orders, material expediting, closing out purchase orders, troubleshooting invoice discrepancies and inbound raw material errors.
- Tracking purchase orders and receipts to completion.
- Enter information provided by area managers and supervisors into intelex actions for safety and Safe Quality Foods.
- Generating forecasts for spend timing against approved purchase orders.
- Enter and ensure material item masters are reviewed regularly and maintained accurately. Assist
- Maintenance and Stockroom staff in inventory management projects and practices.
- General administrative support and documentation control as required
- To maintain a clean, organized, and safe work area. To keep the Manager informed of daily issues relating to the efficient operation of purchasing. To attend and participate in
meetings, training and continuing education programs internally or externally as deemed appropriate by management. - Maintain filing both electronic and manual
Ensure all required training as directed by the system is up to date and on time for facilities team
Qualifications
- Two to five years of relevant experience
- Administration Diploma or other Postsecondary degree in a relevant discipline or equivalent experience
- Experience in purchasing or procurement is considered an asset Excellent communication skill
- Strong time management and organizational skills
- Comprehensive knowledge of MS Office (Outlook, Word, Excel), and MS Project
- Discretion and ability to organize and prioritize multiple tasks under tight deadlines
About the Team
Cavendish Farms is a leading producer of frozen food products for retail and foodservice markets throughout Canada, the United States, and around the world. We have two state-of-the-art potato processing plants in PEI, one in Lethbridge, AB and another in Jamestown, ND. Headquartered in Dieppe, NB, the company also operates an appetizer plant in Wheatley, ON and has sales office locations in Toronto and Boston. Cavendish Farms is proud to offer a competitive salary and benefits package including but not limited to:
- A flexible health, drug, dental, and vision plan
- Employee & Family Assistance Programs
- Health & wellness reimbursements, includes gym memberships, fitness classes or online workout programs
- Maternity leave top-up program (if applicable)
- RRSP matching program
- Opportunities to take part in job related training and development as well as 24/7 access to online curated learning
- Growth and progression opportunities within Cavendish Farms and the larger network of the J.D. Irving, Limited group of companies
- Hybrid work schedule (if applicable) to provide you the flexibility to work from home up to 2 days per week
- Relocation costs (if applicable)