Elections Coordinator (Temporary approx. 2 years)

People, Place, Prosperity

Working within our Strategic Plan, Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper – alive with opportunity.

Job Profile

There is a temporary opening for an Elections Coordinator within the Corporate Services Department, Clerk’s Division. Reporting to the Deputy City Clerk/Manager of Council and Committee Services the Election Coordinator will lead and coordinate complex initiatives to help ensure a successful election. The successful candidate will manage the municipal election project plan and key initiatives of the election program in advance and during the 2026 municipal and school board election.

What you will be doing

• Assist the election team with the planning, administration and organization of all aspects of the municipal election.
• Assist with researching, developing and implementing strategies, including policies and procedures, related to various aspects of the election.
• Review amendments to the Municipal Elections Act and identify changes to the Act that need implementation and compliance by deadline dates.
• Oversee the execution of various projects and ensure all legislative requirements are met.
• Ensure all compliance with Accessibility for Ontarians with Disabilities Act, and draft any policies/plans/procedures as required.
• Liaison and consult with Provincial and Municipal partners as necessary.
• Work with the City’s Communication Team to establish a communication plan.
• Revise, update and prepare election materials including information manuals and pamphlets, election/user handbooks and manuals, Voters Lists, Voter Notification Cards, ballots, etc.
• Responsible for the recruitment and training of election personnel including the scheduling of training sessions.
• Preparation of election training materials.
• Arrange for voting locations to be used during elections.
• Oversee the list of electors including revisions to the list, as required in Datafix software.
• Inventory and order all required election supplies to be used during the election.
• Organize the preparation and distribution of the ballot box, all supplies and electronic equipment including notebook and tabulators.
• Organize Election Day activities including election personnel.
• Set-up and oversee the advance polling stations.
• Post-election activities including inventory and tabulation of final results.
• Authorize the payment of all election staff and facility rentals.
• Other duties as assigned.

Education

Three year College Diploma in Business Administration or Similar

Experience and Knowledge

• Three years' experience working in a Municipal Government office environment.
• Proficient use of Microsoft Office (including MS Project).
• Sound knowledge and demonstrated experience working with the application of the Municipal Elections Act, Education Act, Municipal Act and Accessibility for Ontarians with Disabilities Act, as well as other current applicable legislation.

We will ask you for these items if you are hired

Your compensation

This position is within Grade 4 of the Non-union Salary Schedule and has an hourly rate of $44.71 to $54.53 (2024 rates). Benefits package included.

Location

This position is located at City Hall, Cambridge, Ontario.

Hours of work

The current regular hours of work are currently 8:30 a.m. to 4:30 pm., Monday to Friday with some weekend and evening hours required.

Advertisement expiration date

Interested candidates should apply at www.cambridge.ca/careers. This posting will close on January 12, 2025.

Accommodation needs and protection of privacy

The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.

We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.

We strive to remove barriers that may prevent qualified applicants from fully participating in the recruitment and selection process. Accommodation in accordance with the Ontario Human Rights Code and other applicable legislation is available throughout all stages of the recruitment and selection process. Contact HRServices@Cambridge.ca to make your needs known in advance.

For more information on our Employment Equity, please read our full policy.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.