Summer Student - Community & Corporate Events

Summer student applications are now being accepted for the Economic Growth, Culture, and Entrepreneurship - Community & Corporate Events student position in the Development Services Commission. To apply, please submit your resume and cover letter online by January 10, 2025.

Join us and make a lasting difference!

Summary:

The City of Markham, Canada's high-tech capital, is experiencing significant growth. As a result, the Development Services Commission is looking for a post-secondary student who is a dedicated self-starter to work in a fast-paced environment by assisting Community & Corporate Events team with event planning and execution. This position reports to the Supervisor of Community & Corporate Events.

The summer student position will provide back-up to our Community & Corporate Events staff and provides administrative support to the Community & Corporate Events team. Responsibilities include: assisting with management and organization of all working event files; event coordination support e.g. permits; receiving quotes from vendors for Corporate and City Events and upon approval, secure order/service; and performing general administrative duties as assigned.

Duties include but are not limited to:

• Respond to events-related inquiries via e-mail and/or phone calls
• Keeping excellent management and organization of all event working files
• Prepare meeting agendas and minutes
• Prepare presentations using PowerPoint and other related software
• Supporting event coordination e.g. permits, etc;
• Review event applications, policies and procedures;
• Receive quotes from vendors for Corporate and City Events, and upon approval, secure order/service; and
• Other duties as assigned.

Qualifications:

• Previous customer service experience and interest in civil services preferred
• Excellent communication and interpersonal skills
• Strong email and phone etiquette and effective listening skills
• Strong writing skills - email and correspondence
• Highly organized
• Strong team approach and open/adaptable to change
• Proficiency with MS Office (MS Outlook, MS Word, MS Excel)
• College or University student preferred
• Must be able to contribute positively to a respectful professional environment

Duration and Hours:

• Beginning of May to end of August 2025
• Monday to Friday, 9:00am to 5:00pm, 35 hours per week (excluding Holidays)
• Must be available to work - evenings, weekends, statutory holidays as required.
• Ability to work outside in various weather conditions for extended periods.

Location:

• On-site at the City of Markham office at 101 Town Centre Boulevard, Markham, ON
• Will be required to undertake field visits for site verification periodically as required

CORE BEHAVIOURS

• Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
• Change & Innovation: Responds positively and professionally to change and helps others through change.
• Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
• Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
• Accountable & Results Oriented: Demonstrates ethical behavior and accountability, aligns with City values, and abides by relevant policies and legislation.
• Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example

The City of Markham is committed to inclusive, accessible and barrier free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.

Please respect our scent free area by not wearing scented products when visiting the office.