Human Resources Coordinator

Job Summary

The Human Resources Coordinator (HRC) plays a key administrative role within the HR department by supporting a wide range of HR functions and ensuring the smooth operation of HR processes. Reporting directly to the Manager of the HR Service Hub, the HRC will handle employee documentation related to hiring, terminations, transfers, promotions, and leaves of absence. Additionally, the HRC will provide support to departmental HR teams in recruitment efforts, respond to general HR inquiries, and maintain accurate employee records within the SAP system. The position requires the ability to work effectively in various shifts from 8:00 AM to 6:00 PM.

Duties and Responsibilities

• Prepare and process employee letters and forms related to new hires, terminations, transfers, promotions, leaves of absence, salary adjustments, etc.
• Input data and maintaining integrity of employee information entered in SAP system
• Provide administrative support to departmental HR teams in their recruitment competitions and campaigns (job postings, interview scheduling, updating recruitment tracking system)
• Handle general HR inquiries related to corporate policies and procedures, employee benefits, leave plans, leave of absences, collective agreements,tuition reimbursement, recruitment, etc.
• Prepare HR related correspondences including but not limited to employment and salary verification letters, emails, recruitment status updates
• Maintain employee files, competition documentation and perform employee file reviews as requested
• Conduct maternity/parental leave of absence one-on-one information sessions
• Must maintain an awareness for current trends in Human Resources and keep up to date on applicable legislation and work place policies
• Provide back-up to other HR Coordinators in the unit

Skills and Qualifications

• Secondary school graduation required with additional post-secondary courses in Business Administration or Human Resources preferred
• Human Resources Management certification/diploma will be considered an asset
• Minimum one to three years of progressive human resources administrative experience
• Practical experience using HR systems. SAP and SuccessFactors would be considered an asset
• Intermediate to Advanced skill level using Microsoft Office suite (Word, Excel, Outlook)
• Strong attention to detail, organizational skills and ability to multi-task and prioritize
• Ability to work effectively both independently and in a team environment
• Ability to maintain confidentiality and use good judgement
• Effective verbal and written communication skills
• Demonstrated customer service experience; previous experience responding to HR related inquiries is considered an asset
• May require some light lifting of supplies/materials