Corporate Clerk

Sullivan Mahoney LLP is the largest law firm in Niagara, providing a full range of legal services to our diverse client base.

Sullivan Mahoney LLP is committed to maintaining the tradition of excellence established by those before us. We are a firm in our resolve to provide strategic and cost-effective advice in our vigorous pursuit to protect and add value to client interests.

We have earned an unsurpassed reputation for impeccable service thorough and pragmatic legal advice and complete commitment to our clients. Our lawyers are knowledgeable and dedicated to their professional development in order to best serve our clients' needs.

Not only are we committed to our clients, but also to our communities. We give back through charitable donations, fundraisers and sponsorships.

The Corporate Clerk role requires good organizational skills, excellent attention to detail, ability to work with people and the ability to meet time deadlines. This position is responsible for various corporate law clerk duties at an advanced level.

The salary range for this position is $50,000 - $60,000 annually.

Key Responsibilities:

1. Incorporation and organization of a new corporation (federal and provincial):

• conduct appropriate preliminary name search ;
• attend to the execution of Articles;
• prepare all organizational documents and organize minute books

2. Amendment of Corporations Articles:

• prepare, revise and finalize Articles of Amendment;
• prepare authorizing resolutions and notarial copy of Articles;
• complete Notice of Change and cover letter to Ministry;
• update directors, officers, shareholders' resolutions and minute book

3. Amalgamations:

• prepare minutes/resolutions to bring minute books up-to-date;
• prepare Articles of Amalgamation, Amalgamation Agreement, Director's Statements and authorizing resolutions;
• complete Initial Return and covering letter to the Ministry;
• close off minute books of amalgamating corporations

4. Dissolutions:

• ensure final tax return has been filed;
• prepare and send correspondence requesting consent from Ministry of Finance and / or Clearance Certificate from CCRA and notifying of dissolution;
• prepare Articles of Dissolution, authorizing resolutions, and any agreements releases, etc.;

5. Re-organizations:

• review minute book(s) and corporate file(s) and prepare minutes/resolutions to update;
• prepare Articles of Incorporation and / or Articles of Amendment, authorizing resolutions, agreements;

6. Asset Purchas / Sale:

• prepare Working Agenda;
• finalize documents for closing;
• conduct various searches including PPSA, Bankruptcy, Sheriff's etc.;
• order of Certificate of Status;
• file Bulk Sales Affidavit with courts

7. Share Purchase / Sale:

• order Certificate of Status;
• prepare old share certificate(s) for endorsement and prepare new share certificate(s);
• complete Notice of Change and covering letter to Ministry;
• finalize documents for closing

8. Complete required searches and documentation for business name registration, amendments, renewals or cancellations;

9. Receive and review audit inquiry from clients, review minute book and file;

• Review minute books and prepare necessary documents to bring minute books up-to-date;
• Maintain corporate records and listing of minute books/corporations

Additional Duties:

• Keep abreast of any changes in specialty areas and quickly adapt procedures to meet requirements;
• Foster an environment where other staff feel comfortable in asking for assistance and advice;
• Act as a representative of Sullivan Mahoney LLP with external agencies and clients with confidence, as required;
• Perform other duties as may be assigned and or required from time to time.

• Successful completion of post-secondary Law Clerk or related program;
• 5-7 years' experience in business / corporate law in a legal environment;
• Proficient in Microsoft Office programs and legal software including CorpLink and PC Law;
• Must be able to work with a degree of independence;
• Ability to multi-task and prioritize high volume of work;
• Listens well and has an aptitude for rapid comprehension
• Exceptional attitude and work ethic
• Willingness to assist others voluntarily or as requested in a team environment;
• Resourceful, highly motivated and able to adapt and learn quickly in applying new technical and professional skills;
• Willingness and ability to support and enhance firm's presence and goals.

Sullivan Mahoney LLP is one of Niagara's most distinguished and trusted law firms. Our success lies with our knowledgeable and dedicated lawyers and staff. We strongly believe in our people - their efforts reflect our culture. From a commitment to client success, to the new ideas they generate, our employees have succeeded in making us what we are today.

In turn, we offer our staff competitive salaries and benefits. We are always looking for self-motivated, hard-working individuals seeking to be part of Niagara's pre-eminent full service law firm.

We thank all applicants, however only those selected for an interview will be contacted. Sullivan Mahoney LLP is committed to proving accommodations for people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Employment Equity Statement

The diversity of our workplace is at the core of our innovation and creativity and strengthens our knowledge and excellence. Sullivan Mahoney LLP strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The Firm seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification and ideas and perspectives.