Administrative Assistant II, General

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union: Non-Union
Site: Princess Margaret Cancer Centre
Department: Princess Margaret Research Institute
Reports to: Director, Translational Research and Innovation
Work Model: Hybrid
Grade: A0:06
Wage range: $24.10 - $30.12 per hour (To commensurate with experience and consistent with UHN Compensation Policy)
Hours: 35 hours per Week
Status: Temporary Full Time (1 year contract)
Closing Date: October 30, 2024

Job Summary

UHN Bio-specimen Services Program is a centralized, large-scale bio-specimen storage and sample information management group. It serves University Health Network and regional research institutions by providing a central location for access to high-quality samples in order to drive novel research for the understanding, detection, prevention and ultimately the cure of cancer and other diseases.

The principle responsibilities of the Administrative Assistant II include calendar management of the Director and efficient coordination, organization and scheduling of meetings, webinars and teleconferences including generating agendas and recording accurate minutes; collecting and compiling various project information as required; assisting with data entry; accurate tracking and submission of payroll; other related administrative duties, as assigned by the Director or Lab Manager.

Duties

• Maintaining written and/or electronic calendar/schedules
• Providing support to small for small/medium and/or informal meetings/events, which may include venue, catering, speaker communication and travel arrangements
• Performing routine budgetary support functions, including expense reimbursement and credit card reconciliation
• Maintaining written and/or electronic calendar/schedules
• Bi-weekly payroll preparation and staff vacation/sick time tracking
• Technology and device tracking/assisting with UHN DIGITAL requests
• Provision/tracking of documents as part of onboarding new employees
• Ensuring the efficient operation of the Department

• Completion of Grade XII (12) or recognized equivalent
• Completion of a recognized medical or business post-secondary secretarial arts program at the diploma level as asset
• Two to three (2-3) years related administrative support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience
• Experience in a Microsoft Office environment
• Experience working in a health care environment, an asset
• Strong organizational, time management and prioritization skills

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.