Coordinator, Employee Experience & Communications (12 Months Contract)

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

TMX is seeking a Coordinator, Employee Experience & Communications to join its Human Resources team and help support our global Employee Experience & Communications department. The role will report to the Manager, Employee Experience and Program Communications.

The Coordinator, Employee Experience & Communications will be responsible for owning and updating the content on our intranet, and helping to support the execution of employee communications, events, wellness and recognition initiatives to drive employee engagement in a hybrid workplace.

This role is hybrid (2 to 3 days at the office)

Key Accountabilities:

• Support the execution of internal communication plans that promote the TMX Employee Value Proposition, support the company's strategy, and drive employee engagement.

• Develop, write and build content for the CMS-based intranet. Ensure the content is up-to-date, dynamic with visuals, and user friendly based on site metrics.

• Be an active participant in monthly meetings with our Intranet vendor, bringing any questions the team may have and executing any takeaways from the call.

• Own the content development, design and deployment of weekly digital screens across all our offices in North America.

• Work with the team to help coordinate company-wide employee engagement events (in-person and virtual) such as themed socials, Employee Appreciation Day and wellness events.

• Coordinate logistics (invites, meeting requests, slide decks, etc.) around employee communication forums such as All Employee Meetings, HR Town Halls and other HR-offered sessions.

• Assist with the development and execution of our Employee Recognition program, including managing our weekly peer-to-peer recognition award

• Assist with the development and execution of our Holistic Wellness program, including booking monthly speaker sessions and drafting monthly intranet articles

• Coordinate special employee gifts and prizing for employee contests across global offices.

• Liaise with Marketing to build dynamic imagery to support our channels and campaigns (digital assets and any printed needs). This includes briefing, editing and reviewing all assets for the approval process.

• Co-manage the employee editorial content calendar.

• Assist in the research of creative ideas and content for employee events, the virtual Watercooler, charity, and wellness and recognition programs.

• Provide support for the charitable giving program and coordinate follow ups on action items.

• Coordinate payments and ensure budget spreadsheets are updated accordingly.

Must Have(s):

• Post-secondary degree in Communications, PR, or Journalism

• 1-3 years of post-university work experience in employee communications

• Strong and effective written and verbal communication skills

• Proficient in CANVA and/or Adobe Creative Cloud

• Ability to build relationships across the team in a hybrid environment

• Strong attention to detail

• Highly service-oriented with outstanding organizational and follow up skills

• Adaptable and comfortable with change

• Strong sense of judgment to manage conflicting priorities

• Digitally savvy & creative

Nice Have(s):

• Basic HTML knowledge, and an understanding of web accessibility

• Bilingualism in French

• Proficient in Google Workspace (slides, sheets, docs)

• Knowledge of Canadian Press (CP) style

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world's most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger "we". Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.