IT Procurement & Contract Specialist
JOB INFORMATION
Requisition ID: 9390
Number of Vacancies: 2
Department: Procurement and Category Management (20000714) - Capital Procurement (30000513)
Salary Information: $91,618.80 - $114,532.60
Pay Scale Group: 9SA
Employment Type: Regular
Weekly Hours: 35, Off Days: Shift:
Posted On: January 17, 2025
Last Day to Apply: January 31, 2025
Reports to: Category Manager - IT Services
The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."
Current Opportunity
Reporting to the Category Manager, the incumbent is responsible for coordinating and administering the day-to-day activities associated with procurement/contract award and subsequent contract administration activities relating to complex, high value contracts. These include revenue vehicles (i.e. for subway trains, light rail vehicles, buses) and non-revenue vehicles (i.e. automobiles, service trucks, tractors and forklifts), construction, design/build requirements, engineering/architectural professional services, technical services, information technology (i.e. purchase of IT and support services, hardware equipment and licensing), and engineered equipment consistent with the TTC's Procurement Policy, departmental procedures, guidelines and Construction Law principles.
What You Will Do
As the IT Procurement and Contract Specialist, your role will include preparing commercial documentation for Request for Proposals (RFPs)/Request for Bids (RFBs), Negotiated Requests for Proposals (NRFPs), Requests for Information (RFIs), Notices of Intent (NOIs), pre-qualifications and contracts including development of special commercial conditions.
You will prepare, process, coordinate and administer post-award contract activities including reviewing potential contract amendments/changes, processing payments, etc., as required while being responsible for liaising and providing guidance to end user customers and other TTC departments in the coordination and development of procurement efforts.
The selected incumbent will prepare commercial documentations for proposals, pre-qualifications and contracts including the development of special commercial conditions in addition to developing evaluation criteria, weighting and submission requirements for use in evaluation of proposals while coordinating and chairing consensus evaluation meetings for the purposes of proposal evaluations;
Your role will include authoring company recommendation reports summarizing the results of the evaluation process, preparing responses to and corresponding with contractors and consultants regarding contractual and commercial matters in addition to administering, processing and completing work plans/assignment releases, payments, requests for quotes, contract amendments and change directives.
The IT Procurement and Contract Specialist will prepare and contribute to a variety of reports relating to procurement/contract administration progress, budget/project approvals, labour/material cost distribution, client requirements, or special reports for management.
The incumbent promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.
Skills
What Qualifications Do You Bring?
- Completion of a post-secondary college diploma or university degree in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
- Demonstrated experience in the procurement and contract administration of information technology (IT) and support services and the purchasing of IT hardware equipment and software licensing contracts of various sizes, nature, and complexities required.
- Demonstrated experience in the concepts and practices of fair, open, and transparent, public procurement and contract administration.
- Demonstrated experience leading the development and execution of procurements for IT Projects of various size, nature and complexities including Request for Proposals (RFPs)/Request for Bids (RFBs), Negotiated Requests for Proposals (NRFPs), Requests for Information (RFIs), Notices of Intent (NOIs), pre-qualifications, etc.
Additional Requirements
- Analytical and problem solving ability to plan, organize and schedule procurement activities and develop contracting and negotiation strategies for major procurements to ensure deadlines are met.
- Demonstrated ability to carry out work independently and in accordance with established policies, practices and procedures while exercising a high degree of autonomy and independence in most areas of responsibility
- Understanding of the Canadian Free Trade Agreement (CFTA) and the Comprehensive Economic and Trade Agreement (CETA) for procurement and contract administration aspects.
- Knowledge of e-procurement platforms such as Bonfire is considered an asset
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC's policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.