Junior Coordinator, Community Events

At The Princess Margaret Cancer Foundation, our mission is to create a world free from the fear of cancer. Cancer remains the number one cause of death for Canadians and our top priority is to accelerate cancer research and care.

Our role is to garner support for Princess Margaret Cancer Centre, one of the world's leading cancer research and treatment centres, through philanthropy, fundraising events, and our world-renowned lottery program. The work we accomplish drives groundbreaking research, relentless innovation, and a deep commitment to improving the lives of cancer patients and their loved ones.

Now, we have an opportunity to blaze an even brighter future for everyone affected by cancer.

We will Carry The Fire for cancer patients everywhere, lighting the way forward through discovery, reigniting our commitment to transform cancer outcomes and ease the profound suffering cancer causes patients and their loved ones.

At the PMCF, every one of us carries the fire for someone else. Join us as we inspire a movement and help us achieve our vision to change the way we understand, diagnose, and treat cancer.

Union: Non-Union
Department: Corporate and Community Partnerships
Hours: 35 hours
Salary range: $21/hour
Status: Contract/Internship, 4 months
Posted Date: February 18, 2025
Closing Date: March 2, 2025

Hiring Timeline:
Screenings and Technical Assessment: March 3 - 14
Interviews: March 17 - 21
Start Date: April or May 2025

As part of our mandatory application process for this role, please submit a cover letter along with your resume that reflects your skills and interest in the role.

The Junior Coordinator will interact with many internal and external partners to deliver on several key accountabilities including:

Manage Community and Third Party Events

• Support community events portfolio to drive fundraising efforts and ensure a positive event experience
• Develop event plans including detailed critical paths, timelines and checklists to ensure events are executed smoothly
• Attend events as requested to assist with registration, auctions, raffles, and other on-site event support
• Organize cheque presentations and present thank-you speeches at events to acknowledge contributions and inspire continued support
• Build and maintain event websites as needed, providing regular updates and reports to organizers
• Support the development of promotional materials for events such as posters, brochures, and other event assets
• Follow established processes to set up, monitor, and close out events
• Partner with teams across the foundation to advance the fundraising impact of our 3rd party event organizers

Manage Partnerships

• Create, steward and grow relationships with 3rd party event organizers
• Build and maintain partnerships and relationships with 3rd party event organizers
• Work collaboratively with cross-functional teams, as well as a multitude of stakeholders, including; participants, team captains, patients, families, sponsors, corporate teams, volunteers, clinics, doctors and hospital staff

As part of our mandatory application process for this role, please submit a cover letter along with your resume that reflects your skills and interest in the role.

Operating & Technical Skills

• Strong knowledge in event logistics, understanding the role that philanthropy plays in advancing these activities
• Exceptionally strong communication skills, both written and verbal
• Expert PC skills (MS Office: Excel, Word, PowerPoint, and Outlook)
• Experience working with online fundraising tools, database and social media platforms is an asset
• Experience with Blackbaud CRM and AKA Raisin an asset

Interpersonal Skills

• Exceptional customer service skills, with the ability to develop and leverage professional working relationships with our 3rd party event organizers
• Ability to work independently and efficiently in a busy environment managing multiple 3rd party events Ability to play a key role in building a cohesive part of the team
• Ability to maintain a positive attitude and composed demeanor especially during stressful periods and events

Experience & Education

• Current student enrolled in a University degree or college diploma in Event Management or similar required

Work Environment

• This is a full time, contract position (35 hours per week) for 4 months.
• Willingness to work flexible hours. Some evening and weekend work will be required.
• Work will take place primarily at our offices at 700 University Avenue, Toronto

We believe that the way we work together is just as important as what we accomplish. By making choices and taking actions that align with our values, we achieve greater success, and our work lives become happier and more meaningful.

At PMCF, we strive to foster a culture built on Collaboration, Accountability, Respect, and Excellence (CARE). Central to these values is our commitment to IDEAA: Inclusion, Diversity, Equity, Accessibility, and Anti-Racism.

• Experience a sense of purpose that you won't get anywhere else, in any other job. You will be making a difference for millions of people impacted by cancer
• We have an open and approachable culture that enables you to bring your best ideas forward
• We offer a hybrid work environment with Tuesday, Thursday and one other day per week in office, or as required subject to business needs

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.