Procurement & Contract Specialist
December 12 2024
Industries
Consulting services
Categories Project management, Business analysis, Transport, Logistics, Supply Chain, Purchasing
Toronto, ON • Full time
Job Description
- (Internal Title: Contract Administration and Procurement III):
- Review Daily Work Activity Sheets associated with Change Directive work and prepare an analysis using Excel to track and report on project progress, costs, and other key metrics
- Collaborate with project managers, legal teams, and other stakeholders to implement contract changes smoothly and efficiently
- Maintain accurate records of all contract changes and analysis reports
- Identify and resolve discrepancies in contract documents and analysis data
- Provide regular updates and reports to senior management on contract status and analysis findings
- Negotiate or chair negotiations to establish an acceptable settlement of price and terms for contract changes and claims with contractors and co-ordinates support from other key stakeholders
- Review and finalize changes to construction contracts, ensuring all modifications are accurately documented and compliant with company policies
- Interpret the contract and ensure compliance with contract terms and conditions and the scope of the work
- Negotiate final settlement of quantities for unit price contracts
- Analyze rationale for contract changes/amendment/claims and implement claims avoidance and mitigation practices/strategies
- Monitors contract progress and reports on same
- Monitor and report on contract allowances/contingencies and co-ordinates suitable increases as needed
- Prepare price estimates for material, labour, equipment costs, analyze the production, construction schedules for evaluating contractor's contract changes, claims pricing submission and proposed changes/amendments/claims
- Administer payment process in accordance with approved contract price breakdowns, progress payments, off-site inventory payments, prepare/process Certificates of Payment and assess set-off charges and liquidated damages
- Process release of holdback payments as per the Construction Act
- Process Requests for Quotes, Contract Amendments/Changes, and Change Directives and reviews and provides input in the development of Purchase Authorization Amendment Board Reports
- Attend progress and engineering review meetings as required
- Prepare Performance Review Reports and participate in meetings regarding "unsatisfactory" performance review reports
- Complete contractual assessments and develop negotiation strategies, defining parameters that align with strategic and policy objectives
- Develop negotiation strategies and follow up with contractors to obtain RFQs (Requests for Quotation)
- Processes documentation for contract close-out
Working Conditions
-
Office-based
Qualifications
- Experience:
- Minimum of 8 years of experience in Contract or Procurement and Supply Chain Management
- Education:
- Undergraduate degree in relevant field of Construction, Engineering, Project Management, Business Administration, Finance, Logistics or Supply Management
- Licenses OR Certifications:
- Holding recognized certification in specified fields of Engineering, Contracts Management, Program Management, or Procurement Management including project management certification - PMI (Project Management Institute), Professional Engineers of Ontario (PEO), Certified Professional Contracts Manager (CPCM), Chartered Institute of Purchasing and Supply (CIPS), Certified Supply Chain Professional (CSCP), Certificate Professional in Supply Chain Management (CPSM) or equivalent. PMP (Project Management Professional)
- Skills and Competencies:
- In-depth understanding of prevailing Commercial and Procurement Management methods
- Thorough knowledge of tools and metrics needed to evaluate contract performance
- Excellent competency in identifying and minimizing risks
- Ability to detect and capitalize on others' strengths
- Strong supervision, delegation, and capacity development
- Efficient to effectively lead mid-sized multi-discipline contracts teams
- Fundamental skills to perceive and ameliorate conflict and tension
- Advanced skills in Microsoft Office
- Proficient in Project Management software
- Excellent reading and language comprehension
- Readiness to continue professional development to keep abreast of emerging technologies in Commercial Management, Procurement, and Project Management software
- Demonstrated ability to negotiate favorable terms under contracts
- Ability to arrange priorities and escalate competing risks to meet deadlines with minimum input from leadership
- Keen eye for detail and adept problem-solving abilities
- Must have demonstrated experience relaying and receiving information (written and verbal)
- Expert ability to work collaboratively and independently in a structured, disciplined, technology-driven environment
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