Project Manager-12 Months Contract

At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.

We believe in equity, diversity and inclusion ― it's embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply.

To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website

The opportunity

This is 12-month contract opportunity to work in a hybrid work environment. Candidates must be located within the GTA and be able to work from the Toronto office upon request (occasional).

The Project Manager will facilitate assigned projects, set and communicate, and evaluate/refine results. Under the direction of the PMO, this role may support multiple projects across different departments or functions at Heart & Stroke. In this dynamic position you will be responsible for planning, executing, monitoring, and closing projects, which often require considerable resources and elevated levels of functional integration. This role is pivotal in helping support transformational change across different departments or functions with a series of IT and non-IT related projects.

Working with stakeholders to document business requirements and processes, as well as helping them through process re-engineering where appropriate will be a key skill set required for this role. The role requires an extensive understanding of project management's best practices, methodologies, and processes. This role requires someone who is articulate and motivated, who can quickly identify vulnerabilities and obstacles, then create innovative solutions to these challenges.

Will often work with senior and executive management and present project progress at regular intervals.

How you will make an impact every day

Project deliverables and task management

• Responsible for the overall coordination of project deliverables and managing the project to completion

• Ensure all project deliverables conform to PMO project management, standards and procedures

• Assign, manage, and track tasks and activities specific to the project

Project Planning

• Develop and manage a project plan and schedule including the work breakdown structure and all dependencies

• Lead the RFP process and assist with vendor selection process (where applicable)

• Complete requirements gathering with clear requirements documentation which may include working with stakeholders to map out processes and re-design them where appropriate

• Manage all phases of the project lifecycle (initiation, planning, execution, control and closing)

• Working with IT, manage data migration, complete quality assurance and systems testing for data integrity and coordinate resolution of issues

• Manage the system development lifecycle with external vendors (i.e. contract review/signoff, system/ technical design, prototypes review and development, QA and user acceptance Planning (UAP), Testing (UAT) and deployment to production)

Monitor and Control

• Manage and monitor vendor and stakeholder expectations to ensure open and consistent communication channels, and timely completion of deliverables

• Working with the Director, Strategy Implementation and Integrated Planning to setup and manage project steering committees

• Manage risks, opportunities, issues and decisions - assess and take corrective action to mitigate or resolve as needed

Communicating and Reporting

• Clearly communicate project deadlines and monitor core project team's progress through deliverables and milestones

• Closely work with vendor implementation team (where applicable) to ensure open and consistent communications, and timely completion of vendor deliverables

• Communicate regularly with PMO leadership, key sponsors and other stakeholders, identifying upcoming issues, concerns, changes and resources requirements

• Facilitate development of a change management process for larger enterprise-wide projects or projects that incur organizational changes

• Ensure all lessons learned and documentation are clearly captured and accessible within the PMO

Who we need

Education

• Bachelor's degree in Healthcare, Information Technology, Business, or related field or equivalent work experience.

• PMP Certification considered an asset (preference will be given to those with certification)

Experience

• Minimum 3-5 years of project management experience, with a focus on IT initiatives and business process improvement

• Experience managing medium to large scale projects, with a high degree of complexity, from both a business and technology focus

• Proven project success in working on large projects, involving multiple departments, on time and within budget

• Experience working with a national organization with multiple sites is an asset.

• Experience with CRM Salesforce migration in the fundraising space considered an asset.

Skills

• Strong project planning and project management skills, process mapping, negotiation skills, problem solving, stakeholder management, and analytical skills

• Advanced MS Office, SharePoint knowledge.

• Knowledge of Smartsheet is considered an asset

• Solid understanding of system configurations and data flow

• Excellent verbal/written communication and presentation skills to effectively communicate with stakeholders across the organization, including senior and executive management

• Tenacity to coordinate resolution of reported issues

• Excellent attention to detail

• Demonstrated ability to work in a fast-paced environment

• Ability to create or enhance support documents and quick reference guides on assigned topics

• Bilingualism (English/French) is considered an asset

What we offer

In addition to a competitive salary, Heart & Stroke believes that time off is integral to the personal health and wellness of our employees. We offer paid wellness days and personal days. In addition, we provide health, medical, dental and vision benefits. Furthermore, our staff enjoy flexible hybrid working arrangements and support with reimbursement for mobile phones and home office set up.

Apply now

If you want to join the fight to beat heart disease and stroke while building an engaged and giving community, apply by January 10, 2025. Applicants must be currently residing in Canada, living in the GTA by the time they start the role, and legally entitled to work in Canada.

To learn more about our mission, our values and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website.

We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please advise and we will work with you. At this time, interviews are currently being conducted via phone or video call, so we look forward to 'virtually' meeting you!