Property Administrator

We're looking to hire a Property Administrator for a 15-month contract to assist with a variety of administrative functions including processing and maintaining tenant files, depositing rental cheques, processing tenant rental cash receipts, and coding property invoices for payment.

RESPONSIBILITIES

Payment Processing

• Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques, photocopy cheques and record cash receipts to Tenants' accounts on CTI
• Perform all rental account and invoice administration, including reconciliations, record maintenance, collections and all related tasks
• Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing
• Prioritize property operating expense invoices that require immediate payment
• Maintain control logs of property utility, property tax, leasing and capital expenditure invoices; utility tracking administration
• Assist in preparation of tenant charge backs (where applicable)

Reporting

• Preparing, processing, and submitting monthly accounting reports such as accounts payable, electronic fund transfers, NSF recording, and deposit of rental cheques.
• Copy payable invoices and maintain an accurate filing system for audit and reference; monthly AP filing
• Complete variance explanations for the monthly property reports
• Maintain utilities consumption and costs tracking sheets

Administrative Support

• Assisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports, and various administrative duties.
• Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained
• Assist in annual audit function by locating and copying invoices for audit and verification purposes
• Provide back up for Sr. Property Administrator as well provide relief for Reception

Tenant Communications

• Handle a variety of internal and external vendor inquiries regarding invoice payments

• Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements.

QUALIFICATIONS

• 2 + years of experience in property administration/real estate property accounting
• Current enrollment in BOMI RPA program is considered an asset
• Post secondary education in related discipline
• Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame
• Exceptional communications, organization, interpersonal and time management skills
• High initiative, professional, and flexible.