Senior Contract Administrator

JOB INFORMATION
Requisition ID: 11027
Number of Vacancies: 2
Department: Chief Financial Officers Office (20000036) - Chief Financial Officers Office (30000060)
Salary Information: 96,460.00 - 120,611.40
Employment Type: Regular
Weekly Hours: 35 Off Days: Saturday and Sunday Shift: Day
Posted On: April 7, 2025
Last Day to Apply: April 28, 2025
Reports to: Commercial Manager

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

The full Plan can be viewed on ttc.ca.

Career Opportunity

We have an exciting opportunity in the Commercial Management Department! The Toronto Transit Commission (TTC) is currently hiring for a Senior Contract Administrator.

What You Will Do

Based at the project office and reporting to the Manager, Commercial Management, the Senior Contract Administrator is responsible for providing contract administration expertise and leadership for a portfolio of contracts associated with TTC Bloor Yonge Capacity Improvement Project, a $1.5B Progressive Design-Build (PDB) project that is key to the long-term objective of building network capacity through major expansion at TTC’s busiest subway station

As the selected incumbent of this role, you will be responsible for administering large, complex and high value contracts, including those for construction, design, engineering, and professional services in accordance with TTC’s policies and departmental procedures. This role involves managing stakeholder relationships and optimizing commercial management processes

You will be responsible for end-to-end contract planning, management and administration for large scale, high value and complex projects

Your role will include reviewing, interpreting and analysis of contract requirements, tenders and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce the risk and protect the interests of TTC

Additionally, you will review vendors’ submissions such as work plans, tasks/work assignments, change requests, amendments, invoices, notices and other contractual correspondence to ensure compliance with contracts terms and conditions and the scope of the work

This role will require an incumbent to evaluate, negotiate and make recommendations on service provider staff rates for new staff additions and rate increases to the contract to ensure fair market value
Evaluates, negotiates commercial aspects of work plan submissions and processes work plan/assignment releases

You will identify and advise on the resolution of a range of critical contract works with the project delivery teams and vendors to resolve contractual inconsistencies, irregularities and other related issues i.e. contractor performance

The Senior Contract Administrator will be expected to enforce contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc. Escalates complex, high-profile issues/matters to the Commercial Manager

Your role will include being responsible for accurate administration of various contract records, such as work plan releases, changes, variations, certificates of payment, amendments, correspondence, notices etc. in the Contract Management System

You will monitor assigned contracts and the respective progress, prepares and provides status reports to management and project teams, as required

In this role, you will be required to analyze rationale for contract changes/amendment/claims and implementing claims avoidance and mitigation practices/strategies

Your role contributes expertise and advice to the design, planning, development of the existing contract management systems, standards and operational procedures, including recommendations to improve/adjust contract management processes/procedures

What Qualifications Do You Bring?

• Completion of a post-secondary college diploma or university degree in a related discipline (e.g. Quantity Surveying, Construction Law, Civil Engineering, Construction Project Management etc.) or a combination of education, training and experience deemed to be equivalent
• Certified Construction Contract Administrator (CCCA), Project Management Professional (PMP), Professional Engineer Ontario (P.Eng.), Chartered Member of Royal Institute of Chartered Surveyors (MRICS), Canadian Institute of Quantity Surveyors (CIQS) Professional Quantity Surveyor (PQS) or similar designation.
• Experience with PDB design build, civil contracting/engineering, structural design or similar industry
• Strong knowledge, and experience in post award contract administration practices in complex construction and infrastructure environments
• Ability to read and comprehend technical specifications and drawings and possess a good understanding of technical issues related to revenue vehicle/equipment manufacturing, engineering design and construction as well as a very good understanding of legal and commercial issues and practices related to tender and contract law
• Strong knowledge of contracting principles, processes, methods, practices as well as accounting and scheduling principles
• Proven experience in managing projects and contracts in a multi-functional environment
• Knowledge of quality assurance and quality control principles, practices and methods to lead the implementation of controls for contract management processes
• Strong knowledge of claims management techniques and practices in a large scale, multi-faceted environment
• Solid negotiation and oral/written/presentation skills to manage contract administration and commercial management issues
• Sound interpersonal and oral/written/presentation skills to present complex and/or new ideas with clarity and simplicity, liaise with all levels within the organization and in the field, and work effectively with specialists across multiple sectors

Skills

Apply analytical skills
Communicate in a variety of mediums
Create, document, and manage information and records
Understand and apply administrative policies, processes, and procedures
Use office technology, software and applications

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging, representation and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.