Project Coordinator

UHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN's vision is to build A Healthier World and it's only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Site: West Park Campus
Department: Campus Development
Reports to: Director, Campus Development
Hours: 37.5 hrs.
Status: Temporary Full-Time, 12 months and renewable subject to review
Closing Date: April 24, 2025

Position Summary

As an integral member of the Campus Development team, the Project Coordinator, Capital coordinates capital project activities under the direction of the Director, Campus Development. The principal responsibilities include coordinating capital project planning activities (including MOH requirements); performing administrative responsibilities to ensure the efficient and effective project execution in alignment with schedule and budget; performing other duties consistent with the job classification as assigned/requested.

Duties

• Supports Director, Campus Development and other team members with day to day activities and tasks
• Develop and use standard tools and processes established in the organization such as Microsoft Office templates and the use of eBuilder Project Management software
• Preparation, maintenance, sourcing and filing of project documentation including proposals, Ministry of Health submissions, project plans, budgets, meeting agendas, documents and decks
• Maintains electronic project file database
• Assists with the preparation and submission of required documentation related to purchase orders, procurement, contracts and invoices.
• Assist in monitoring the progress and quality of work being performed by consultants, contractors and supplier/vendors for the purpose of coordinating project timelines and deliverables
• Attends meetings for minute taking
• Assists in preparation of regular project progress reports and project budget activity
• Assists with data collection, data entry, document retrieval
• Coordinates information requests with internal departments, external contractors/suppliers and other stakeholders, as required
• Communicates any risks or issues to Director, Campus Development

Qualifications:

• At a minimum, completion of a 3-year community college program in Architecture, Engineering, Construction, Interior Design or equivalent experience required.
• 1 to 3 years related practical experience.
• Progression towards a Project Management Professional (PMP) certification is an asset.
• Experience in working in a healthcare environment, medical imaging or treatment equipment, major institutional or public sector is an asset.
• Knowledge in building technical codes and standards applicable to acute health care environments is an asset.
• Knowledge of Broader Public Sector Procurement Directives and Supply Chain Guidelines is an asset.
• Experience with furniture and equipment planning and procurement is required.
• Experience with decanting and relocation of personnel, furniture and equipment required.
• Excellent time management and prioritization and organizational skills required.
• Very strong verbal and written communication skills, to both internal and external stakeholders required.
• Strong experience in coordination of multi-stakeholder meetings, including preparation of presentation materials, meeting minutes and meeting agendas.
• Responsive to urgent demands and short time lines

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.