Payroll Specialist

Position Summary

Are you a payroll professional with a talent for managing complex processes? If you thrive in a detail-oriented environment and are committed to excellence, we want you on our team!

As the Payroll Specialist, you will oversee the payroll process, including scheduling and monitoring payroll and time and attendance records. Your expertise will ensure accurate financial and payroll account record-keeping, in compliance with collective bargaining agreements and applicable legislation.

Key Duties & Responsibilities

• Manages payroll processing for the City of Regina and external organizations, including creating electronic file transfers for net pay, producing cheques, and advices.
• Handles the preparation, analysis, reconciliation, and remittance of all CRA payroll deductions, deposits, billing authorizations, and journal vouchers for payroll accounts.
• Reviews exceptions, validates batches, and runs the payroll process, including the bank file.
• Ensures authorized earnings for all departments, CRA, Service Canada, and financial institutions are accurate, and calculates gross and net pay.
• Prepares, analyzes, and ensures the accuracy and completeness of various reports for internal and external stakeholders, and as required by legislation and regulations.
• Serves as a liaison and offers senior payroll support to the payroll branch and departments for all payroll-related issues.
• Validates and corrects year-end balances of payroll records and reviews data for processing tax slips.
• Oversees training, training plans, and documentation, and updates processes.
• Participates in system testing and validation of upgrades and year-end processes.
• Calculates and verifies pension adjustments, including manual adjustments for LTD pension contributions.
• Manages entry and adjustments of employee benefits while on approved leave.
• Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures.

Key Qualifications

• Completion of college diploma or university degree, as well as hold the Payroll Compliance Practitioner (PCP) certification.
• Have a minimum of 2 years payroll experience.
• Knowledge of payroll principles, policies, procedures, processes, and systems.
• Knowledge of accounting, office administration processes, and customer/client services
• Knowledge is gained through on-the-job experience.
• Knowledge of specific work unit as well as the broader divisions/departments/branches.
• Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards.
• Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices.
• Provides internal customer service, trains, troubleshoots, and responds to technical questions
• Explains and exchange payroll information and process with attention to confidentiality.
• Identifies issues, consults, and follows policies, procedures, and processes.
• Prioritizes and adapts office activities in accordance with daily/weekly/annual schedule within defined timelines/deadlines.
• Triages incoming telephones calls, emails, and in-person queries.
• Provides ideas and suggestions to improve work processes.